Impact
WARD: City wide
COMMITTEE:
$ IMPACT: Total Budget $18,892.59 (tourism - special revenue fund)
Title
Approval of Services Agreement and associated costs for Smyrna In the Civil War Exhibit and Speakers Series / Expanded & Temporary Exhibit of Cox/Armstrong Collection Artifacts
Body
ISSUE: Professional services and various items specific to this special exhibit require approval of a Services Agreement with Brockington and Associates, Inc. with a total value of services of Brockington and Associates plus supplies and materials that include display cases and story banners (designed in style of existing story/instructional boards previously designed by Brockington and Associates that accompany existing permanent Civil War artifact displays in City buildings). The Brockington and Associates, Inc. Services Agreement estimate is $10,412.59. Charges for the display cases for this unique exhibit that are included in the Brockington and Associates fees represent an amount below that requiring competitive bid. The cases are to be secured by Brockington Group directly with no markup passed on through the Services Agreement. Other promotional/tourism-related charges specific to the exhibit and series but that are not specific to the Brockington and Associates Services Agreement include advertising, activities/demonstrations and a speaker series as well as opening and closing reception charges that amount to $8,480 with no single item in the budget (outside of the Brockington and Associates Services Agreement estimate) reaching a dollar amount requiring competitive bid and which are most concentrated in local advertising. The total budget represents $18,892.59 in expenses to be transferred from Hotel/Motel (tourism) fund balance. Brockington and Associates is the professional services company selected by Council to perform cataloging, preservation and display casing/presentation of the Cox/Armstrong Collection currently displayed in City Hall, the Library ...
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