Impact
WARD: CITY WIDE
COMMITTEE: Public Works
$ IMPACT: $15,668.75
Title
Award RFP 19-025 Fire Systems Maintenance Contract to the lowest bidder Cintas Fire Protection, 1705 Corporate Drive, Suite 440, Norcross, GA. 30093 for $15,668.75 and authorize the Mayor to execute any related documents.
Body
ISSUE:
Award RFP 19-025 Fire Systems Maintenance Contract to the lowest bidder Cintas Fire Protection, 1705 Corporate Drive, Suite 440, Norcross, Ga. 30093 for $15,668.75 and authorize the Mayor to execute any related documents.
BACKGROUND:
The City of Smyrna requested proposals for a three-year contract for Fire Systems Maintenance, including annual inspections of citywide Sprinkler, Fire Alarms, Fire Extinguishers and Fire Suppression systems and Hood Suppression. Eighteen suppliers requested the proposal documents and one bid was received from our current provider, All-Star Fire, LLC in the amount of $66,917.00. All-Star Fire has been our contractor provider since November 2015. Due to ongoing performance issues and equipment with expired tags and non-repair we have opted to reject the bid.
We researched other solutions including Cobb County and cooperative contracts. Cintas has provided a fire protection services agreement using Omnia Partners cooperative. Cintas will perform the inspections for the total cost of $15,668.75 and repairs and replacement equipment will be priced using the Omnia Partners preferred contract customer rates.
RECOMMENDATION/REQUESTED ACTION:
Public Works and Purchasing have reviewed the bids and recommend the approval of this annual contract be awarded to Cintas Fire Protection, 1705 Corporate Drive, Suite 440, Norcross, Ga. 30093 for one year with the option to renew if performance and pricing is acceptable and to authorize the Mayor to execute any related documents.